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Volunteer

VOLUNTEER INFO & OPPORTUNITIES

The Big White Ski Club is a not-for-profit, volunteer-run club which has been in existence for over 60 years due to the generous help of our members.  We encourage all families to get involved – whether it is helping at a BBQ, race, officiating, or giving of your time and talents to our organization – we can only do what we do with the help of you!

ANNUAL EVENTS TO VOLUNTEER:

Each year our club comes up with NEW ways to fundraise. We have hosted BBQs at our club cabin or Ski Cross Races, Pub Nights, Gala Events, Movie Nights, etc. Please watch our website, Instagram & Facebook pages to keep up with any upcoming events. Volunteers are needed at EVERY event so please reach out to our Social Committee if you'd like to get involved. social@bigwhtieskiclub.com

Our most significant fundraiser though is our SKI BOARD & SPORT SWAP. Due to the sheer size of it, all club All BWSC families are strongly encouraged and relied upon to volunteer for this major fund raising event.  

Volunteer at the SWAP

Our BIGGEST fundraiser of the year!

 This fun community-building event is an opportunity for us to kick off the season and meet new families who have joined the club.

The Big White Ski Club SWAP operates 100% through volunteers; your help is needed and appreciated!

All BWSC families including Blazer families, Sponsors and Alumni are relied upon to volunteer for this major fundraising event - it's an all hands on deck event.

Every family is required to contribute a minimum of 2 shifts at the ski swap.

As an added benefit, those who meet their minimum volunteer ski swap commitment, will have the opportunity to purchase up to 3 items Friday night of the swap (before the public event).

Volunteer Awards!

Outstanding Volunteer
2022 Tyrone Thompson
2021 Sonya Jezik
2020 Todd Cashin
2019 Kim McCauig
2018 Charlene McMillan
2017 Tara and Dale Krebbers
2016 Alan Rasmussen/Gary Callaghan
   
Outstanding Official
2022 Chris Lawson
2021 Sharon Cashin
2020 -- Non-Race Season
2019 Gabor Fricska
2018 Dennis Pilon
2017 Russell Kirby
2016 Brad Serwa
2015 Rob Entwistle
2014 Sandie Hales

 

DIBS/VOLUNTEER CREDIT REQUIREMENTS:

  • Blazer Half Day>> minimum 6 credits
  • Blazer Full Day>> minimum 8 credits
  • DEVO>> minimum 10 credits
  • U12>> minimum 12 credits
  • U14>> minimum 14 credits
  • U16>> minimum 16 credits

There are many opportunities to fulfill your volunteer credits throughout the season. Questions? email volunteer@bigwhiteskiclub.com

BWSC RACES

Races require a lot of volunteers. Every race your kids attend is run by volunteers. There are tasks for everyone, whether you ski or not - watch your email for event specific signup info. BWSC hosts at least two races every season.

On-snow positions include hand-timers, gate judges, course crew (slippers), start and finish roles, course area setup (usually the day before) and more.

Off-snow positions include lunch preparation (for volunteer bagged lunches), volunteer check-in, race office team, and sometimes the club hosts a BBQ for athletes.
 

All families are required to volunteer for at least 1 shift at every race, regardless if your child is participating in that event.

 

NEXT HOST RACE TO VOLUNTEER:

(Stay tuned for the 2023/24 race calendar)

Full Season VOLUNTEER POSITIONS AVAILABLE

If you feel that your gifts, talents and time could be used in support of our ski club, we would be happy to hear from you!  

Parent Liaison

*1 Volunteer Required Per Age Group (Devo, U12, U14, U16/U19)

The duties of the Parent Liaison include but are not limited to:

  • Communicate via SportsEngine to parents regarding upcoming races and/or events while working with your team’s coach 

  • Organize group rate for hotels when there are races at other mountains

  • Provide race results (www.BCAlpine.com) and photos (received from parents) to our media liaison for press releases 

  • Encourage parents participation in various volunteer needs throughout the season

  • Coordinates coach gifts for year-end awards celebration

 

2022/2023 Liaisons

 


Raffle Coordinator

*1 Volunteer Required

  • Commitment: Approx. 10 hours split up over three key times during the season
  • Role: To organize our yearly ski club raffle.
  • Duties:
    • Solicit grand prizes, apply for a gaming license
    • Organize professional printing
    • Distribute tickets to members (log ticket numbers) Dec/Jan
    • Collect all tickets (validate ticket numbers) and prep for draw in the spring
    • Complete gaming report after the draw

This is an important fundraiser for our organization which helps with the purchase of equipment, keeping and hiring great coaches for our members and keep our costs down.

Role filled by:

2022/2023 : Amir Khatami
(U12 Parent)


Bookkeeping

*1 Volunteer Required

  • Commitment: 8-10 hrs per month
  • Role: To assist the Treasurer with the financial records of the Big White Ski Club.
  • Duties:
    • General bookkeeping using Quickbooks, input data, generating financial statements, and reconciling accounts.
  • WOW – are we glad to have your help!

Role filled by:

2022/2023: Kim McQuaig
(Alumni Parent, past Treasurer)


Racer Account Manager

*1 Volunteer Required

  • Commitment: 4-6 hours per month during ski season
  • Role:  Tracks racer account balances for the U12 and up racers.
  • Duties:
    • Receive reports from coaches, record entries into Quicken, and track balances.
  • No accounting/bookkeeping experience is necessary.  If you can type – we want you!

Role filled by:

Vacant

Temporarily filled by: Dave Veitch
(Alumni Parent and current Treasurer)


Grant Researcher

*1 Volunteer Required

  • Commitment:  8 hours throughout the season
  • Role: To research and apply for ski club grants
  • Duties:
    • Search monthly on the internet for possible grants for coaches, equipment, events, building projects
    • October: Apply for RBC Sports Day grant for hosting Big White Blazers open house
    • December: Apply for Grant in Aid from the Regional District of Kootenay Boundary Area E Director.  ($2500 donated in 2014/15)
    • Nov- January:  Apply to Viasport for event money for races
    • February: Apply for BC Gaming Money
  • Put your amazing internet search abilities to great use!
  • BC Amateur Sport Fund
    • Commitment:  4 hours per season
    • Duties:  Correspond with the BC Amateur Sport Fund to track any deposits made to the Big White Ski Club.

Role filled by:

Vacant

Temporarily filled by: Dave Veitch
(Alumni Parent and current Treasurer)


Registrar

*1 Volunteer Required (2-year commitment) 

  • Commitment: Varies throughout the year from 2-5 hrs/ to 16 hrs. per month
  • Role: Registrar is responsible for the registration of all programs including  Entry Levels, U12, U14, U16, U19,Cross, Masters
    • May:  Review pricing and propose next year rates and any program amendments to the Executive.
    • June: updating and preparing registration site to open by June 30.
    • July-September : 3-4 hours / week, updating registrations, communications, payments. Ensure Devo and older athletes are registered with BC Alpine etc
    • October: 2 hours / week, updating registrations, communications, payments etc
    • November: 2-3 hours / week, finalize all information, answer emails, ensure all athletes, parents and coaches are registered with BC Alpine etc
    • December: assist Blazer Coordinator if / as needed.  Manage registration group numbers, waitlists, assign all athletes to their sports engine teams (as directed by Blazer Coordinator and Blazer Head Coach for Blazer groupings).
    • January-March: 1-2 hrs a week. Assist Blazer Coordinator if / as needed. Manage any registration cancellations; create registrations for Blazer races.
    • March - April: Year end management.  Registration for banquet, team apparel.

Role filled by:

2023/24: Cynthia Thomas
(u14 & DEVO Parent)


Blazer Coordinator

*1 Volunteer Required (2-year commitment) 

  • Commitment: Varies throughout the year from 1-2 hrs/ to 16 hrs. per month
  • Role: Blazer Coordinator
    • September-November: assist Registrar if/as needed
    • December: 2-3 hours/week, Send out informational communication to all members explaining the program, how and where to meet each morning, chaperone expectations etc.
    • January: 2-3 hours/week, working with the DIBS Volunteer program to ensure weekly signups are fulfilled
    • February – March: 2-3 hours/month, working with the registrar for registration for Blazer races, sending communications out regarding same.

ROLE FILLED BY:

2022/23: Kyla Kruger
(DEVO & Blazer Parent)


Graphic Design

*1 Volunteer Required

  • Commitment: 2-4 hrs/mth throughout the year
  • Role: To create compelling marketing materials that highlight our kid’s awesomeness!
  • Duties: Create banners for our website, newsletter templates, event posters, and other marketing materials as needed.
  • Your creative flare and talents will be put to great use and much appreciated.

Role filled by:

Kevin Forneris
(DEVO Parent & Coach)


Website Administrator

*1 Volunteer Required

  • Commitment: 1-2 hrs/week throughout the year (more at end of August/early September)
  • Role: To keep our website content & registration forms updated for our current program offerings and events/races.
  • Duties:
    • Liaise with Board members and coaches to update website content, prices and programs
    • Update board member and coaches email addresses both on the control panel and the website contact page

Website or HTML experience or knowledge is an asset for this role, but not required.

Role filled by:

Vacant

Temporarily filled by: Diana Veitch
(Alumni Parent, current VP and Coach)


Social Media & Communications

* Multiple Volunteers Required

  • Commitment: 1-3 hrs/week throughout the year (more in September/October)
  • Role: To post current events to our website (announcements) and social media sites.
  • Duties:
    • Liaise with Board members and coaches to update website content, Instagram and Facebook pages
    • Send out general communications or announcements of upcoming events - a great way to be in-the-know!

No coding experience necessary.  We use a site that is easy to manage and update.

Role filled by:

Vacant

Parent Liaisons and Social Committee will assist with this role

Temporarily filled by: Diana Veitch
(Alumni Parent, current VP, and Coach)


Media Relations

*1 Volunteer Required

  • Commitment: 1 hrs/ week during ski season
  • Role: To let the world know about our amazingly talented kids.
  • Duties:
    • Collect information from bcalpine.com regarding race times and podium positions.
    • Write and distribute press releases to the media.
  • Put your writing talents and connections to great use.  The kids deserve it!

Role filled by:

Vacant

Temporarily filled by: Diana Veitch
(Alumni Parent, current VP, and Coach)


Cabin Manager

*1 Volunteer Required

  • Commitment: 2-4 hrs/mth during ski season
  • Role: Organize cabin crews (parent volunteers) and maintain the ski club cabin.
  • Duties:
    • Fix/coordinate repairs, shovel snow, and check on and ensure the club cabin is locked.
  • Perfect for that handy kind of guy or gal.

Role filled by:

2022/2023: Dave Veitch
(Alumni Parent and current Treasurer)


Committee - Social

8-10 Volunteers Required

  • Commitment: 4-6 hrs per month from Oct-April
  • Role: Helps with the coordination of our annual Ski Gala/ Social Events.
  • Duties:
    • Various positions within the committee including organizing social events, fundraising, decorating, etc.  Help with a little or help a lot – it is all appreciated.
  • Fun-filled position in which your inner Martha Stewart/ party planner can shine!

Committee Members

  • Blazer Parents (4)
    • Kara Makcolm (DEVO Parent)
    • Lisa Nguyen (DEVO Parent)
  • U12 Parents - (2) Vacant
  • U14 Parents - (2) Vacant
  • U16 Parents - (2) Vacant

Committee - Corporate Sponsorship

* 2 Volunteers Required

  • Commitment: 2-4 hrs/mth
  • Role: To coordinate with our Program Manager (Trevor Haaheim) to seek funding from corporate community members.
  • Duties:
    • Solicit businesses for donations through our sponsorship program or for individual events (pub nights, golf tournaments, ski gala, etc)
  • Got connections? We would love to have them (and you) support our club and the ability to develop great skiers.

Committee Members

Vacant (2)